Privacy Policy

1. Introduction

Negombo Bharatha Association ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or engage with our services as a member or visitor.

2. Information We Collect

We may collect: personal identification information (name, date of birth, NIC number, email address, phone number, postal address, and occupation) provided during membership registration or enquiries; payment information — membership fee and event payment records (card details are processed by our payment provider and not stored by us); messages submitted through our contact form or sent directly to us by email; browser type, pages visited, and time spent on the site, collected automatically for analytics purposes; and photographs or images submitted for gallery or profile purposes, with your consent.

3. How We Use Your Information

We use the information we collect to process and manage your membership application and renewals; send you association notices, newsletters, and event invitations; respond to enquiries and provide member support; maintain accurate membership records and financial accounts; comply with our legal and regulatory obligations; and improve our website and services through analytics.

4. Sharing Your Information

We do not sell, trade, or rent your personal information to third parties. We may share your information with trusted service providers (email delivery, payment processing, cloud storage) who process data on our behalf under strict confidentiality agreements; if required to do so by law or in response to valid requests by public authorities; and member names and roles may appear in official directories or annual reports unless you opt out.

5. Data Retention

We retain your personal data for as long as your membership is active and for a reasonable period thereafter to comply with our legal obligations, resolve disputes, and enforce our agreements. Inactive records are reviewed periodically and securely deleted when no longer required.

6. Security

We implement appropriate technical and organisational measures to protect your personal information against unauthorised access, alteration, disclosure, or destruction. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

7. Cookies

Our website uses essential cookies to enable core functionality (such as maintaining your session when logged into the Member Portal). We may also use analytics cookies to understand how visitors use our site. You can disable cookies through your browser settings, although this may affect some features.

8. Your Rights

You have the right to request access to the personal data we hold about you; request correction of inaccurate or incomplete information; request deletion of your personal data, subject to our legal obligations; and withdraw consent for marketing communications at any time. To exercise any of these rights, please contact us using the details below.

9. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of those sites and encourage you to read their privacy policies.

10. Changes to This Policy

We may update this Privacy Policy from time to time. The date at the top of this page reflects the latest revision. Continued use of our website or services after any changes constitutes your acceptance of the updated policy.

11. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us via our contact page or by post to the Secretary, Negombo Bharatha Association.

Email: info.nba@gmail.com